Project Coordinator and Admin Support / Project Support 2
Immediate W2 contract position available in Birmingham, AL (Hybrid). Estimated Duration: 3 years
Job Summary: This role is crucial in ensuring the smooth operation of our department by coordinating various administrative and project-related tasks. They collaborate with project managers, team members, and stakeholders to ensure smooth project execution and timely delivery. The ideal candidate will possess excellent organizational skills, strong interpersonal abilities, and a keen attention to detail.
Assignment schedule:
Initially the candidate will be in the office 5 days a week until they are trained, acclimated, and able to take on enough work to warrant a hybrid schedule.
It will then turn into 4 days onsite and 1 remote.
Key Responsibilities:
Coordinate job postings and manage related documentation and reporting.
Assist in planning and organizing events, including booking venues and arranging catering.
Maintain accurate timekeeping records and process expense reports efficiently.
Make travel arrangements for department staff and visitors.
Assist with budgeting and financial tracking.
Order supplies and manage inventory to support department operations.
Organize meetings, including booking rooms and preparing necessary materials.
Support additional tasks as needed to facilitate the day-to-day workings of the Labor Relations department.
Additional Responsibilities:
Documentation and Coordination:
Maintain project documentation, including schedules, meeting minutes, and progress reports.
Coordinate meetings, track action items, and follow up on deadlines.
Resource Management:
Assist in resource allocation, ensuring the right people are assigned to tasks.
Monitor resource availability and resolve conflicts.
Risk Management:
Identify project risks, assess their impact, and propose mitigation strategies.
Work closely with the project manager to minimize risks.
Communication:
Facilitate communication among team members, stakeholders, and external partners.
Ensure everyone is informed about project updates and changes.
Quality Assurance:
Review project deliverables for quality and adherence to standards.
Address any discrepancies promptly.
Budget Tracking:
Assist in tracking project expenses, maintaining budget records, and ensuring financial compliance.
Skills and Qualifications:
Proficiency in Microsoft Suite Products, including Word, Excel, PowerPoint, and Outlook.
Excellent interpersonal skills with the ability to interact effectively with internal and external customers.
Strong conflict resolution skills to work collaboratively with labor partners, internal HR, and disability management teams.
Exceptional communication skills, capable of stating facts clearly and diffusing difficult situations.
Ability to maintain confidentiality and handle sensitive information discreetly.
Proven ability to multitask and willingness to assist wherever needed.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Education:
Bachelor’s degree in business administration, project management, or a related field.
Experience:
Prior experience in project coordination or support roles preferred.
If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at [email protected].
Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate or have duplicate housing. Unique Perks available to those assigned in Birmingham, Alabama: Fully Furnished Townhomes available on a first come, first served basis; complimentary on-site banking available to all.
For immediate consideration simply attach your resume to this posting or email your resume to [email protected]. All applicants will receive feedback once position closes.
