Invoice Reconciler 1

Immediate W2 contract position available in Moss Point, MS.

Estimated Duration:12 months

Job Description / Desired Qualifications:

• An Invoice Reconciler is responsible for verifying and reconciling invoices, bills, and payment records to ensure accuracy and compliance with the organization’s financial policies and procedures.
• They play a crucial role in managing the invoice reconciliation process, identifying discrepancies, and resolving billing issues to maintain efficient financial operations.

Key Responsibilities:

• Review and reconcile incoming invoices with purchase orders and receipts, ensuring accuracy and completeness.
• Verify pricing, quantities, and terms on invoices, addressing discrepancies as needed.
• Collaborate with vendors and internal teams to resolve invoice discrepancies and discrepancies in a timely manner.
• Process approved invoices for payment in accordance with established procedures and timelines.
• Maintain accurate and organized records of invoices, purchase orders, and related documentation.
• Assist in the preparation of regular reports on invoice reconciliation activities.
• Monitor and track outstanding invoices, following up with vendors as necessary to facilitate prompt payment.
• Assist in the implementation of process improvements to enhance efficiency and accuracy in invoice reconciliation.

Qualifications:

• High school diploma or equivalent; additional education in accounting or related field is a plus.
• 0-5 years of experience in invoice reconciliation or a related role.
• Basic understanding of accounting principles and invoice processing procedures.
• Strong attention to detail and accuracy in data entry and reconciliation tasks.
• Effective communication and interpersonal abilities, with the ability to work collaboratively with internal teams and external vendors.
• Proficiency in using invoice processing software and MS Office applications.

Skills:

• Attention to Detail: Ability to meticulously review invoices, purchase orders. and receipts to ensure accuracy.
• Numeracy Skills: Strong ability in handling numbers and calculations.
• Organizational Skills: Efficient in managing multiple invoices and documents, keeping accurate records.
• Computer Literacy: Proficiency in accounting software {e.g. Maximo, Oracle). MS Office (especially Excel), and the ability to adapt to new software.
• Communication Skills: Effective verbal and written communication skills for coordinating with vendors and internal departments.
• Problem-Solving Skills: Ability to identify discrepancies and resolve issues related to invoice processing.
• Time Management: Capacity to meet tight deadlines and manage workload effectively

Responsibilities:

• Invoice Verification: Ensuring invoices match purchase orders and service receipts.
• Reconciliation: Identifying discrepancies between invoices and records and resolving them.
• Data Entry: Accurately entering invoice data into the company’s accounting system.
• Payment Processing: Preparing and processing payments in a timely manner, adhering to company policies.
• Record Keeping: Maintaining accurate and organized records of all invoices, payments, and reconciliations.
• Compliance: Ensuring all invoicing activities comply with financial policies and statutory regulations.

Personal Attributes:

• Integrity: Handling confidential financial information responsibly.
• Adaptability: Being flexible to changes in workload or company systems.
• Teamwork: Collaborating effectively with the materials team, finance team and other departments.
• Initiative: Proactively identifying and addressing issues related to invoice processing and reconciliation.

Work Environment:

• This role is based in the warehouse office.
• The environment is fast-paced and collaborative, with regular interaction between office staff and warehouse personnel.
• While primarily desk-based, the position requires occasional coordination with on-site teams and may involve exposure to typical warehouse conditions such as ambient noise and fluctuating temperatures.

If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at [email protected].

Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate or have duplicate housing.

For immediate consideration simply attach your resume to this posting or email your resume to [email protected]. All applicants will receive feedback once position closes.