Immediate W2 contract position available in Birmingham, AL. Estimated Duration: 6 months
Minimum Requirements:
High school diploma
3+ years of related experience
High-Level Tasks/Job Responsibilities:
Provide administrative support for the director of Environment & Sustainability (E&S) and the E&S department
Support Director including calendar management, expense report reconciliation, and travel management – flights, hotel, car service/rental, meals
Perform various administrative duties to support the E&S team including departmental calendar and coordinating meetings and events, including catering, room set-up and breakdown
Perform various administrative duties including procuring and maintaining office and breakroom supplies, coordinating office maintenance, oversight of PCs, laptops, copiers, printers, and other office equipment
Manage purchase requests, process check requests, process and reconcile invoices
Serve as department timekeeper using Oracle PaySOurce
Reconcile expense reports using Oracle Expense
Maintain department documents and participate in record retention efforts
Ensure adherence to Company administrative, accounting and compliance procedures
Provide backup assistance to other administrative support personnel
Perform ad hoc miscellaneous administrative assignments as directed
Job Experience needed:
Experience in an administrative support role in an office environment (assistance to director and manager level preferred)
Demonstrated strong personal computer skills using Microsoft Office Suite (Outlook, Word, Power Point, Excel, SharePoint and OneNote), also experience with accounting software/Oracle and Maximo preferred
Proven interpersonal, written and verbal communication skills
Excellent planning and organizational skills
High School Diploma or Equivalent required.
College experience or degree desired
Knowledge, Skills & Abilities:
Strong organizational and time management skills including the ability to prioritize, multi-task, perform activities from multiple personnel and meet deadlines required
Ability to interact professionally with a variety of position levels and personalities (internal and external clients, management, peer administrative personnel and department employees)
Strong listening skills with the ability to concentrate and demonstrate patience
Ability to work with minimal direction, make decisions, anticipate next steps and proactively seek solutions
Behavioral Attributes:
Exercises independent judgment, confidentiality and discretion and can
Delivers assignments with a high degree of accuracy and timeliness
Ability to build relationships and work effectively in a team environment
Willingness to take instruction
Willingness to serve in administrative support role with a positive attitude
Work schedule:
This position will be In-Person
8 hours per day (between the hours of 7:30 and 5:00) – At the manager’s discretion
If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at [email protected].
Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate or have duplicate housing. Unique Perks available to those assigned in Birmingham, Alabama: Fully Furnished Townhomes available on a first come, first served basis; complimentary on-site banking available to all.
For immediate consideration simply attach your resume to this posting or email your resume to [email protected]. All applicants will receive feedback once position closes.
