Immediate W2 contract position available in Wilsonville, AL. Estimated Duration: 15 months
Job Description / Desired Qualifications:
The Administrative Assistant position described in this job summary is assigned to Wilsonville, AL.
Responsibilities include general administrative support including, but not limited to the following:
Provide support to numerous departments, including superior customer services to all internal and external customers
Perform timekeeping and attendance reports
Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
Perform timekeeping
Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses)
Maintain document filing and retention, office supplies and department housekeeping
Coordinate travel arrangements if needed, as well as schedule and coordinate logistics for meetings
Gather data, compile information, and prepare reports
Support all plant and department Safety initiatives
Maintain company devices for plant personnel including set up, troubleshooting and replacements
Contact for vendor regarding copier/printer repairs
Responsible for contacting vendor regarding copier/printer repairs, if needed
Prepare and maintain yearly boot allowance for covered employees
Update ARCOS to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
Maintain monthly fuel accounting for Limestone, Gypsum, Bottom and Pond Ash and process entries in COMTRAC for monthly closeout
Order office supplies
Order flowers for sickness or bereavement for departmental time groups
FMLA contact for departmental time groups
Verify on-site contractor timesheets by using Tableau and verifying backup documentation
Backup Administrative Assistants in other departments, when needed
Job Experience & Education:
High school diploma or equivalent is required
Two-year degree or vocational school/certification is preferred
Three to Five years administrative experience required
Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
Accounts Payable and timekeeping experience preferred
Experience working with union employees in a plant environment is preferred
Extensive computer experience with proficiency in Microsoft Office applications is required
Knowledge, Skills & Abilities:
Positive attitude and ethical behavior
Capacity to properly manage sensitive information and maintain confidentiality
Ability to make administrative/procedural decisions and judgments
Detail oriented and multi-tasking ability
Skilled in organizing resources and establishing priorities
Ability to create, compose and edit written materials
Ability to interact well with all levels of employees and management
Effective written and verbal communication skills
Work schedule:
6:00 AM – 2:30 PM CST. (At the manager’s discretion)
If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at [email protected].
Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate or have duplicate housing.
For immediate consideration simply attach your resume to this posting or email your resume to [email protected]. All applicants will receive feedback once position closes.
