Immediate W2 contract position available in Wilsonville, AL. Estimated Duration: 1 year
Job Description / Desired Qualifications:
Anticipated Assignment Schedule:
6am – 2:30 pm Monday-Friday
Required Qualifications:
High school diploma or equivalent is required
One to five years’ administrative experience required
Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
Extensive computer experience with proficiency in Microsoft Office applications is required
Desired Qualifications:
Two-year degree or vocational school/certification is preferred
SHIPS, PeopleSoft, or other people management software experience preferred
Accounts Payable experience is preferred
Experience with timekeeping systems preferred
Experience working with union employees in a plant environment is preferred
Responsibilities:
Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
Perform timekeeping and attendance reports accurately
Process employee expense reports for covered and non-covered personnel
File and order office supplies
Coordinate travel arrangements
Schedule and coordinate logistics for meetings
Gather data, compile information, and prepare reports
Maintain departmental record retention
Support all plant and department Safety initiatives
Maintain Southern Linc phones including repairs and replacements
Contact for vendor regarding copier/printer repairs
Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
Order flowers for sickness or bereavement for departmental time groups
FMLA contact for departmental time groups
Verify contractor timesheets by using Tableau and verifying backup documentation
Backup for all Admin Assistants in other departments
Provide superior customer service to all internal and external customers
Job Experience & Education:
High school diploma or equivalent is required
Two-year degree or vocational school/certification is preferred
One to five years’ administrative experience required
SHIPS, PeopleSoft, or other people management software experience preferred
Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
Accounts Payable experience is preferred
Experience with timekeeping systems preferred
Experience working with union employees in a plant environment is preferred
Extensive computer experience with proficiency in Microsoft Office applications is required
Knowledge, Skills & Abilities:
Positive attitude and ethical behavior
Capacity to properly manage sensitive information and maintain confidentiality
Ability to make administrative/procedural decisions and judgments
Detail oriented and multi-tasking ability
Skilled in organizing resources and establishing priorities
Ability to create, compose and edit written materials
Ability to interact well with all levels of employees and management
Effective written and verbal communication skills
Behavioral Attributes:
Provide excellent customer service.
Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.
Take personal responsibility/ownership for assignments to ensure tasks are fully met.
Be a team player.
Display a commitment to safety and compliance.
If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at [email protected].
Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate or have duplicate housing.
For immediate consideration simply attach your resume to this posting or email your resume to [email protected]. All applicants will receive feedback once position closes.
