Immediate W2 contract position available in Atlanta, GA. Estimated Duration: 12 months
Job Description / Desired Qualifications:
This Administrative Assistant position provide support to the Environmental Affairs department and will be based out of the Environmental Laboratory.
The Environmental Affairs department includes a large team that is responsible for a wide variety of job functions, from laboratory work to office work to field work to project management.
The Administrative Assistant position requires working in a fast paced and collaborative environment.
The position will support teams based at the Environmental Laboratory as well as teams that are based at the Corporate Office.
As such, the position will also spend time at the Corporate Office at some regular frequency as needed.
The ideal candidate has high initiative, is eager to learn and not afraid to ask questions, and values working with a variety of people that have different support needs.
The position is responsible for administrative functions including but not limited to:
Calendar management, planning and organizing meeting arrangements and catering
Invoice reconciliation and processing | check requests
Purchase Requisition, Purchase Order, and Supply Chain logistic support
Video conference and conference bridge scheduling, set-up and coordination
Making travel arrangements
Maintaining SharePoint sites
Preparing presentations and communications
Ordering office and breakroom supplies
Filing, faxing, copying
Answering phones and taking effective messages
Maintaining S: Drive, Teams or SharePoint access and Outlook distributions lists
Budget preparations and tracking / monthly accruals
Other department specific requirements, as needed Job Requirements
High School Diploma or GED required
Secretarial/administrative experience in a busy, fast-paced environment is highly preferred
Experience supporting a large department is highly desired
Experience with timekeeping, expense reporting and reconciliation, arranging travel, and coordinating meetings, as necessary
Experience taking initiative and being a self-starter in day-to-day responsibilities
Qualification of Pre-Employment Clerical Test
Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
Knowledge, Skills and Abilities:
Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.
Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision
Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests
Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests
Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across the Company, and provide back-up support to others as needed
Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction
Must possess excellent customer service, time management, phone, interpersonal, and communication skills
Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)
Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data
Proficiency in or ability to learn various Southern Company Systems and tools, including for timekeeping, expenses, travel, and purchase orders and invoicing.
Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate
Behavioral Attributes:
Possess and display behaviors consistent with Our Values: Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance
Sustained professional demeanor
Maintain confidentiality of sensitive information
Maintain a customer service mindset
Demonstrate flexibility and adaptability to changing priorities
Demonstrate initiative and drive to deliver positive results
Must be a team player that is customer focused and service oriented
Able to exercise independent judgment and discretion and able to work with minimal direction
If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at [email protected].
Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate or have duplicate housing.
For immediate consideration simply attach your resume to this posting or email your resume to [email protected]. All applicants will receive feedback once position closes.
