Immediate W2 contract position available in Gulfport, MS. Estimated Duration: 3 years
Job Summary:
The Administrative Assistant will provide on-site administrative support for Technology Organization Field Operations in the Mississippi and Mobile regions.
Based in Gulfport, this role will report to the local Field Operations Supervisor and support day-to-day operations, projects, employees, and leaders across both regions.
The position requires a consistent local presence, strong organization, sound judgment, and the ability to manage multiple priorities with limited supervision.
Job Description / Desired Qualifications:
3-5 Years The Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners.
The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders.
Strong calendar management, making travel arrangements, using various software, including word processing spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc. needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced working environment.
Ability to organize a daily workload by priorities must be able to meet deadlines in a fast-paced, rapidly changing environment.
A proactive problem-solving approach is required, as well as strong decision-making abilities and professional-level verbal and written communication skills.
Key Responsibilities:
Process employee time and maintain required timekeeping reports.
Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses.
Coordinate utility bill processing and related usage tracking for Mississippi locations.
Maintain employee training records, group schedules, calendars, and local conference room calendars.
Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements.
Arrange business travel for supervisors and staff.
Prepare presentations, reports, correspondence, and other business documents.
Order and maintain office supplies, leased equipment, safety glasses, safety gloves, and other operating materials.
Support local safety and compliance administration, including schedules, inventories, and fire extinguisher tracking.
Provide general office support, including mail distribution, document handling, phone coverage, filing, and copying.
Support special projects and provide backup administrative coverage for Field Operations as needed.
Travel within the supported regions approximately 20% of the time.
Education and Experience:
High school diploma or equivalent required; college degree preferred.
Two or more years of administrative support experience preferred.
Experience supporting a large department, operations team, or customer service organization is highly desired.
Experience with timekeeping, expense reporting, invoice processing, travel arrangements, and meeting coordination preferred.
Experience using Oracle or a similar system for time, expense, and invoice processing is preferred.
Must qualify on the required pre-employment clerical assessment.
Certified Administrative Professional or similar administrative certification is desired but not required.
Knowledge, Skills, and Abilities:
Ability to organize, prioritize, and complete work for multiple employees and leaders while meeting deadlines.
Strong customer service, interpersonal, written, and verbal communication skills.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to maintain accurate records, reports, calendars, and administrative data.
Ability to protect confidential and sensitive information.
Ability to exercise independent judgment, take initiative, and work with minimal direction.
Flexibility to respond to changing priorities and support work outside normal administrative duties when needed.
Behavioral Expectations:
Professional, trustworthy, and service-oriented.
Proactive, dependable, and committed to accurate, timely results.
Adaptable team player who supports a positive work environment.
Consistently demonstrates company values and sound judgment.
Work Requirements:
This is an on-site position in Gulfport, Mississippi, five days per week.
Approximately 20% travel is required to support the Mississippi and Mobile regions.
A valid driver’s license and the ability to travel to supported work locations are required.
If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at recruiter@goegroup.com.
Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate or have duplicate housing.
For immediate consideration simply attach your resume to this posting or email your resume to recruiter@goegroup.com. All applicants will receive feedback once position closes.
